Purchasing Agent

Job Category
Accounting/Financial Management
Job Description

ASTAC is the North Slope's first and premier 4G provider, offering Alaskans residential and business phone, internet, and long distance solutions. We are currently seeking a Purchasing Agent

Position Description
• Professional purchasing agent/buyer with the primary responsibility for acquiring equipment, supplies and/or services for ASTAC at the lowest price possible; ensuring ASTAC obtains needed material and supplies without wasting resources; providing procurement, shipping and receiving services for ASTAC staff, timely notification of ASTAC contractual liabilities, inventory management, and peer support.
Principle Accountability
• Verify accuracy of material requisitions prior to processing, including, but not limited to, proper GL coding, reconciliation with quotes, proper approval obtained (even for items within a requestor’s spending limits), etc.
• Identifying best supplier for requested items, ensuring like-items are purchased at the lowest possible price and lowest possible shipping amount
• Verify receipt of items by comparing items received from suppliers to original documents (quote, purchase order, etc.) and coding invoice(s), giving invoices to accounts payable
• Ensuring delivery to final destination at lowest possible shipping cost for the timeline required
• Closure of purchase orders upon completion
• Shipping and receiving services for ASTAC staff
• Prepare documentation necessary for purchase of supplies, materials, equipment, services and service and supply contracts
• Prepare bid documentation and specifications, and solicit bids from vendors
• Prepare and submit analysis of formal bids received to requesters for review, when necessary
• Ensure major equipment purchases are inspected for conformity to bid specifications
• Compare costs and evaluate quality and suitability for use of supplies, materials, equipment and services with requester
• Keep informed and up to date on new products
• Advising internal customers of method to improve quality and quantity of materials ordered
• Monitor market conditions and prices
• Manage inventory, including the disposition of surplus or obsolete inventory
• Maintain the inventory system, including physical inventory counts and values as well as re-order points
• Maintain up to date inventory (quantity and pricing) lists
• Maintain procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories
• Utilization of online purchasing with free delivery where possible, and using a weekly supply run to obtain items that cannot be purchased online
• Notify contract owners of any contractual obligations
• Automates processes to improve efficiency and reduce errors; continuously looks at assigned tasks for opportunities to automate

Additional Responsibilities
• Recommend changes and improvements to policies and procedures to improve service and cost effectiveness
• Ensure readily available access to records for review as needed
• Provide training and support for ASTAC staff as needed
• Organization and maintenance of ASTAC storage, including upkeep of records retention log in accordance with relevant regulatory standards
• Other duties as assigned

Knowledge, Skills, and Abilities
• Strong organizational and communication skills (both written and verbal)
• Must be detail-oriented
• Ability to manage multiple projects/priorities simultaneously as well as daily activities
• Ability to maintain confidentiality of information
• Must be flexible to work overtime, flexible schedule, and/or weekends if necessary
• Ability to work with a diverse group of people, individually and/or collectively
• Ability to stand, sit, stoop, kneel, walk, climb ladders, climb stairs
• Ability to lift at least 50 pounds
• Ability to travel to service area sites as needed
• Ability to attend industry association meetings/training as needed

Measures of Performance
• Timely and accurate processing of purchase orders, including management of purchase order from material requisition to final receipt, invoice coding and closing of purchase order
• Maintenance of professional internal and external working relationships
• Monitoring of contract performance with vendors
• Ongoing proof of analysis (costing/pricing, market conditions) via management reports as requested
• Completion of annual physical inventory process (accurate, timely, zero audit exceptions)
• Maintenance of adequate supply levels, including everything from office supplies to major material capital/maintenance purchases
• Monitoring ASTAC contracts
• Compliance with federal and state reporting requirements
• Working knowledge of and compliance with internal controls
• Demonstrated working knowledge of Microsoft Excel, including advanced functionality such as pivot tables, vlookups, etc
• Keeps accurate records in compliance with FCC retention policies (both current and historical)
• Ensure all major processes are documented and up to date at all times
• Positive feedback from ASTAC staff on training and supporting related tasks
• Completion of SMART goals

Education and Experience Required
• Associate of Arts Degree in Business Administration or related field; or certificate in Purchasing Management or Contract Administration from a nationally recognized organization (NAPM, APICS, etc); or ten or more years of experience in purchasing and materials management, preferably performing duties comparable to those of a Buyer/Purchasing Agent, with significant work in the area of supply and service contract administration
• Certified Purchasing Professional preferable
• Telecommunications experience preferable

Interested applicants may reply here, or submit your resume on our website:
https://www.astac.net/company/careers/

Job Location (City, State)
Anchorage, AK
Company Name
Arctic Slope Telephone Association Cooperative, Inc.
Company Email Address
tony@astac.net
Contact Name
Tony Batres