Executive Assistant to the President

Job Category
Administration/Office Support
Job Description

Executive Assistant to the President

First in the West, only second in the nation. Consolidated Business Services provides efficient and economical outsourced partnerships for telecommunications operations, to create a shared resource model that is more cost effective.
The primary purpose of this position is: Provide support to the President of CBS. There will be some travel to other local telecommunication companies within the northern Willamette Valley within a proximity of approximately 35 miles as well as some travel to industry conferences.

JOB DUTIES AND RESPONSIBILITIES:
• Supports the President, Board of Directors and other Leadership team members for the purpose of providing assistance with their administrative functions.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Manages expense reporting and billing for Executive Leadership team.
• Manages President’s calendar, meetings, and independently schedules appointments.
• Arranges for travel, lodging and seminar registration for company personnel upon request.
• Fields incoming calls and correspondence and responds independently when possible.
• Manages petty cash.
• Assist Human Resources with administrative functions.
• Arranges programs, events, or conferences by arranging for facilities, caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Assists preparation and filing of corporate legal documents with government agencies to conform to statutes.
• Manages the vendor relationships, including account updates, ordering supplies and handling service calls when needed.
• Purchases all office supplies, janitorial supplies, toner, and furniture.
• Performs other job duties and responsibilities as required to fulfill job functions or as assigned.

JOB REQUIREMENTS:
• The ideal candidate will have at least 5 years previous Executive Administration experience.
• Proficient with Microsoft office.
• Must be able to handle confidential information in a discreet manner.
• Excellent organizational skills and problem-solving skills.
• Excellent written and oral communication skills.
• High School diploma or equivalent.

We are a drug free company and offer a generous benefits package. Applicants must possess and maintain a valid Oregon driver’s license and a clean driving record. If you are a qualified candidate and would like to join the CBS team, please submit your resume by email to jobs@cbsoregon.com or fax 503-263-9399. For more information about us, please visit http://cbsoregon.com/

 

Job Location (City, State)
Canby, OR
Company Email Address
jobs@cbsoregon.com